WFPA BOARDMEETING 7-11-09

-CALLED TO ORDER AT 8 am. BY PRES. TIM MCFARLAN

-DISCUSSION: RULES OF CONDUCT BY BOARD & MEMBERS

-PRES REPORT:TIM MCFARLAN

-SEC_REPORT: JOE RECH - ACCEPTED

-TREAS. REPORT :GREG STAVA - ACCEPTED

-FIRE CHIEF REPORT: JILL MAISONNEUVE

    -THANK DISPATCHERS AND STATION BOSSES FOR HELP WITH BANNING FIRE

    -DISCUSSED MONEY FOR STATE FIRE TRAINING

    -DISCUSSED RESEARCHING OSHA COMPLIANCE

    -DISCUSSED P-83 REPAIRS

*MOTION 071109G - VOTE TO EXTEND SEVERITY PATROL ON SAT/SUN THRU AUGUST WHEN BUDGET BOARD COMES BACK...***PASSED***

-DISCUSSION TO GIVE MONEY FOR STATE FIRE TRAINING

-DISCUSSION WITH YCSO ABOUT PATROLS IN AREA AND POSSIBLE SUB STATION LOCATION

*MOTION 071109H-VOTE TO ACCEPT SPENDING $3600 FOR STATE FIRE TRAINING IN MESA...***PASSED***

*MOTION TO ACCEPT FIRE CHIEF REPORT...***PASSED***

OLD BUSINESS

*MOTION 071109A -VOTE TO ACCEPT TELECONFERENCING, RECORDING AND REMOTE ATTENDANCE AT MONTHLY AND SPECIAL BOARD MEETINGS,AND ACCEPTING VOTES TAKEN BY TELECONFERENCING BY BOARD MEMBERS...***PASSED***

*MOTION 071109B -VOTE TO APPROVE PAYMENT OF THE FOLLOWING EXPENSES OVER$500: RETROACTIVE APPROVAL OF ITEMS THAT HAVE RECEIVED WFPA PRES. AUTHORIZATION FOR EMERGENCY EXPENDITURE PRIOR TO THE 7/11/09 BOARD MEETING

1.FEDERAL IRS 941 PAYROLL QUARTERLY TAX $675.60 DUE 7/15/09

2.ARTS AND CRAFTS FAIR-TAXES AND ASSESSMENTS TO YAVAPAI COUNTY DUE 7/10/09( NOT WFPA FUNDS) $3803-PA YMENTS MADE AFTERTHE 7111/09MEETING

3.LEGAL SERVICES INVOICE FOR $3,397 TOBOYLE, PECHARICH, CLINE, WHITTINGTON & STALLINGS FROM 4/14 TO 5/4/09 FOR DISTRICT AND WFPA ACTIVITIES

4.MERCHANDISE PURCHASE FOR $1,109.62 TO PROFORMA FOR TSHIRTS HOODIES FORSALEATARTSANDCRAFTS FAIR

5.$2,300 (NOT TO EXCEED ESTIMATE) TO CITY OF PRESCOT FOR CITY SALES TAX DUE FOR AND AFTER THE ARTS AND CRAFTS FAIR(NOT WFPA FUNDS)

6.AMOUNT CURRENTLY UNDETERMINABLE-BUT WILL REPRESENT NO MORETHAN 50% OF THE NET PROCEEDS, AFTER ALL EXPENSES,OF THE ARTS ANDCRAFTS FAIR PAYABLE TO THE WILLIAMSON VALLEY FIRE DISTRICT NOT WFPA FUNDS)

7.$600 FOR SEED(CASHIER)MONEY FOR MANAGING SALES OF RAFFLE TICKETS/WATER AT THE ARTS AND CRAFTS FAIR

8. ESTIMATED $1,400 PAYMENT TO CAPITOL GUARD & PATROL FOR SECURITY SERVICES REQUIRED TO SUPPORT ARTS AND CRAFTS FAIR

7.PATROL 83 REPAIRS AT $2,794.35

***PASSED***

*MOTION 071109C - TO APPROVE WFPA'S COMMITMENT TO MOVE FORWARD WITH THE ARTS AND CRAFTS FAIR IN PARTNERSHIP WITH WILLIAMSON VALLEY FIRE DISTRICT AND SIGN THE FOLLOWING AGREEMENTS...RETROACTIVE APPROVAL OF THE FOLLOWING AGREEMENT THAT WAS SIGNED BY UPAPIES TO MEET PROVIDER IMPOSED DEADLINE OF 7/9/09

1. AGREEMENT BETWEENWFPA AND CAPITOL GUARD AND PATROL INC. FOR PROVISION OF SECURITY SERVICES REQUIRED FOR THE ATRS AND CRAFT FAIRCOMMITING WFPA TO AN ESTIMATED PAYMENT OF $1,400 (NOT USING WFPA FUNDS) AGREEMENT PENDING APPROVAL FOLLOWING 7/11/09 BOARD MEETING

2.APPROVAL FOR WFPA SIGNATURE ON MEMORANDUM OF UNDERSTANDING WITH WILLIAMSON VALLEY FIRE DISTRICT

***PASSED***

*MOTION 071109D - TO ACCEPT JILL MAISONNEUVE'S RESIGNATION FROM THE BOARD BASED ON LETTER DATED 6/19/09 ***PASSED***

*MOTION 071109E - MOTION TO FILL THE BOARD OF DIRECTORS SEAT VACATED BY JILL MAISONNEUVE WITH THE PERSON RECEIVING THE NEXT HIGHEST NUMBER OF VOTES AT THE LAST ANNUAL MEETING HELD ON 5/23/09. MOTION WOULD APPOINT GLEN HEITHOLD TO FILL THE VACANT DIRECTOR POSITION FOR THE REMAINDER OF THE FISCAL YEAR AS ALLOWED BY ARTICLE VI SECTION 4 OF THE MAY 2001 BY LAWS ***NOT PASSED***

*MOTION 071109F - MOTION TO HAVE THE BOARD TO APPOINT JILL MAISONNEUVE TO THE POSITION OF FIRE CHIEF PER ARTICLE VI SECTION 4 OF THE MAY 2001 BY LAWS***PASSED***
*MOTION 071109J - MOTION TO ACCEPTWFPA ISO COMMITTEE ***PASSED***

*MOTION 071109K -MOTION TO ACCEPT THE BUDGET COMMITTEE

***PASSED***

-DISCUSSION ON STRUCTURE FIREFIGHTERS

-THANKS TO DAN HAUCK FOR MAKING INFORMATION BINDERS FOR BOARD MEMBERS

*MOTION TO ADJOURN***PASSED***